What are the 3 purposes of records management?

What are the 3 purposes of records management?

Records management is the practice of maintaining records including classifying, storing, securing and destruction or archival preservation, which protects fragile historical archives and assures permanent records are accessible and readable for years into the future.

What are the principles of good record keeping?

The 8 Principles are: Accountability, Transparency, Integrity, Protection, Compliance, Accessibility, Retention and Disposition. These are the “Principles” of good management of Records. ISO 15489: Records management is a globally recognized requirement.

What are the characteristics of good record management?

Four essential characteristics: – Authenticity-A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.

What is a records management plan?

An RM Plan helps your department to understand their records and their responsibilities as keepers of state records, maintains continuity, and lays out a strategy for ensuring confidential data is kept secure and mandatory standards are met across campus.

What is records management?

2. Records Management What is Records Management? It is Systematic administration of records and documented information for its entire life cycle, from creation or receipt, classification, use, filing, retention, storage, to final disposition. 3.

What is the ultimate test of a good records management program?

35. Summary The ultimate test of a good records management program is whether the records are available to those who need them, when and where they are needed ( effectiveness) , the manner in which they are made available ( efficiency ) , and at what cost ( economy ) .

What is systematic administration of records?

It is Systematic administration of records and documented information for its entire life cycle, from creation or receipt, classification, use, filing, retention, storage, to final disposition. 3.

What is Records Disposition program (RDP)?

RDP ( Records Disposition Program) – it is a pre – determined coordinated and well-arranged plan 4. Records Management Classification of Records Active Record – a record that is regularly referenced or required for current use. Inactive Record – a record that is still needed by an organization but not for current operations.