How do you insert a conditional merge field in Word?

How do you insert a conditional merge field in Word?

Here’s how to implement conditional mail merge in MS Word:

1. Open MS Word > Go to Mailings tab.
2. Click Start mail merge and choose Letters.
3. Select the Insert Merge Field option from the dropdown menu to insert merge fields.
4. Select where you want the conditional text to be placed.
5. Press Alt + F9 so you can see the field codes.

How do you create an if/then else rule for mail merge?

Place your cursor where you want the conditional text to go. Go to Mailings > Rules > If…Then… Else. In the Field name list choose the field from your data source that will determine the conditional text.

What is a conditional mail merge?

A conditional mail merge consists of a series of merge documents and one data file; one or more conditional statements ensure your word processor automatically selects the appropriate merge letter for each row of data in your file.

Can you use an if statement in mail merge?

Almost any mail merge will work better if you use IF fields, as the frequently used scenarios discussed below attempt to illustrate. At their simplest, they can be used to suppress unwanted spaces and commas in an address, if a field is blank.

How do I insert multiple merge fields in Word?

Add individual merge fields

1. Click or tap where you want the merge field.
2. Choose the down-arrow under Insert Merge Field, and select a field.
3. If you don’t see your field name in the list, choose Insert Merge Field.
4. Choose Database Fields to see the list of fields that are in your data source.
5. Choose Insert.

What is Mergeformat in Word?

\* MERGEFORMAT Word inserts the MERGEFORMAT switch by default when you insert most fields. This switch keeps any manual formatting you apply to the field or part of the field. It is seldom what you want! If to a part of the field, it applies to the position, not the Word.

Can you add conditional formatting in Word?

On the form template, select the control that you want to add conditional formatting to, and then click Conditional Formatting on the Format menu. In the Conditional Formatting dialog box, click Add. In the If this condition is true boxes, enter the condition.

What is field in mail merge?

A merge field is where you want to insert the information from a data source into a main document. Merge fields appear with chevrons (« ») around them. An example would be: Dear «FirstName». Address Block. A group of merge fields that make up an address in a mail merge document.

How do you write a conditional statement in Word?

Answer:

1. In the Field name drop-down, select the field name on which to base the conditional statement.
2. In the Comparison drop-down, select the appropriate operator.
3. In the Compare to field, enter the appropriate value.
4. In the Insert this text field, enter the statement to use if the value is true.

How do I edit mail merge fields in Word?

To change a Merge Field in a Word document:

1. Right-click on the Merge Field and select Edit Field.
2. The Field pop-up displays. Make any changes as needed and click OK.
3. Right-click again on the Merge Field and select Update Field.

What is the shortcut for inserting merge fields in word?

Merge Document – The resulting output when you merge the main document with the data source….Mail Merge Keyboard Shortcuts.

Can you directly type merge fields?

Answer. Click or tap where you want the merge field. Choose the down-arrow under Insert Merge Field, and select a field. If you don’t see your field name in the list, choose Insert Merge Field.